A Health & Safety Policy is a legal requirement for employers with five or more employees — and best practice for everyone else. We write yours from scratch: a clear statement of commitment, defined responsibilities, and practical arrangements covering every significant hazard in your business.
"It shall be the duty of every employer to prepare and as often as may be appropriate revise a written statement of his general policy with respect to the health and safety at work of his employees."
Health & Safety at Work etc. Act 1974, Section 2(3)HSE guidance specifies that a valid written H&S policy must contain three distinct parts:
1. Statement of Intent
A clear commitment to managing H&S, signed by the most senior person in the business.
2. Organisation
Who is responsible for what — named individuals, their roles, and how H&S is managed day-to-day.
3. Arrangements
How the business controls its specific hazards — topic by topic, covering risk assessment, COSHH, manual handling, working at height, fire safety, PPE, lone working, and more.
A generic policy downloaded online typically fails on the Arrangements section — it doesn't reflect your actual hazards or your actual business.
We don't send you a template to fill in. We ask about your business, your team, and your significant hazards — then write a policy that reflects what you actually do. The Arrangements section covers the topics that are relevant to your trade, with wording specific to how your business operates.
Any employer with five or more employees is legally required to have one. Smaller businesses increasingly need one to win contracts, satisfy insurance requirements, or demonstrate compliance during inspections.
Not sure whether your business needs a written policy? If you employ five or more people — you must have one by law. If you're below that threshold, a policy is still strongly recommended and often requested by clients, insurance providers, or when tendering for contracts. Contact us for a free assessment of what you need.
The Arrangements section is where most generic policies fail. A downloaded template will list topics like "working at height" and "COSHH" — but the wording will be generic. It won't say which products your business uses, which tasks create the risk, or what specific controls are in place.
We write your arrangements based on your actual trade, your actual hazards, and your actual team structure. A plumbing company's arrangements look different to a cleaning company's — and they should.
That specificity is what makes your policy legally defensible, and what makes it meaningful to your employees rather than just a document filed in a drawer.
Priced by business size and complexity. You know the cost before we start.
Sole trader to small team — up to 10 employees, single trade or activity
H&S Policy + Risk Assessment. Everything most small businesses need to be legally compliant in a single package — ready to file and present to clients.
Ongoing compliance support — 3 documents per month. Policy updates, new risk assessments, and COSHH assessments as your business evolves.
Below is a portfolio sample H&S Policy produced for a plumbing and heating contractor. This is a fictional sample document. Format, structure, and content are representative of every policy we produce.
| Role | Person(s) | Key H&S Responsibilities |
|---|---|---|
| Employer / Director | Steven Parker | Overall responsibility for H&S policy. Ensuring suitable and sufficient risk assessments are in place. Providing safe plant, equipment, and systems of work. Arranging appropriate training. |
| External H&S Adviser | AB SiteSafe (Alexander Banister) | Providing competent H&S advice. Producing and reviewing risk assessments, COSHH assessments, and this policy. Available for HSE-related queries and incident support. |
| Senior Operative | David Yates | Day-to-day supervision of operatives on site. Checking PPE is worn and controls are in place. Reporting hazards, incidents, and near-misses to the Director. |
| All Employees | All staff | Cooperating with the employer's H&S arrangements. Using equipment and PPE correctly. Reporting hazards, injuries, and near-misses immediately. Not putting themselves or others at risk. |
| Subcontractors | As engaged | Compliance with this policy while on company premises or carrying out work on behalf of Parker Plumbing & Heating Ltd. Must hold their own relevant risk assessments and insurance. |
| Role | Full Name | Position | Date |
|---|---|---|---|
| Prepared by | Alexander Banister | H&S Consultant — AB SiteSafe | IOSH Managing Safely | NEBOSH NGC (In Progress) | January 2026 |
| Employer Sign-Off | Steven Parker | Director — Parker Plumbing & Heating Ltd | January 2026 |
| Version | Date | Reviewed by | Changes Made |
|---|---|---|---|
| 1.0 | January 2026 | Alexander Banister / Steven Parker | Initial issue |
| 1.1 | Due Jan 2027 | — | Annual review due |
Parker Plumbing & Heating Ltd is a fictional company created for portfolio purposes — not a real client. The format, structure, and content are fully representative of every policy we produce. The full policy includes all arrangement topics relevant to your specific trade — a cleaning company's policy looks different to a plumber's, and both look different to a beauty salon's. Contact us to discuss what your policy should cover.
Getting your H&S policy written is straightforward. We gather the information we need, write the policy around your business, and deliver a document you can sign and use the same week.
Tell us about your business — your trade, team size, main activities, and any specific hazards you work with.
We draft the full policy — statement of intent, named responsibilities, and topic-specific arrangements tailored to your work.
Delivered within 48–72 hours as a PDF ready to sign, file, and share with your team — or submit to a client requesting it.
One revision round included — if anything needs adjusting before you sign, we update it at no extra cost.